Vanderlande North America

Site Management Assistant

Job ID
Site Management


Vanderlande’s Site Management Department is responsible for the Installation and project execution of Material Handling Systems, Airports, Warehouse Automation and Parcel Sortation systems for our customers throughout North America. The increasing number of new projects and their geographical spread means the team is growing and expanding. You will report hierarchically to the Manager of Site Management, and daily to the Site Manager or the Project Manager. In this position, you will be working within a Site Management project team to manage the installation of baggage handling, automation or parcel sortation system.  You will be responsible for assistance and support of the Site Manager to minimize conflicts during installation and to ensure the system can be installed with efficiency, and maintain excellent communication within the site team.


A Site Management Assistant (SMA) represents the “Foundation Phase” of the Vanderlande Site Management program. The SMA is paired with a Site Manager to gain on site experience for a minimum of one full year on site. Training focuses on construction operations, client development and management subcontractor relations, project planning, site safety, corporate culture and organizational skills, to promote and succeed as an assistant project manager or assistant superintendent. The main responsibility of all SMA’s is to learn under their team Site Manager. During the SMA’s year, Vanderlande expects the SMA to gain in a base knowledge of the following items:




Client Development / Management

  • Interface and coordinate with site management as directed by site manager


Organizational Skills

  • Set up and maintain a jobsite office
  • Set up and maintain all jobsite records, including project directory, subcontractor directory, submittal logs, RFI logs, subcontractor correspondence, etc.
  • Maintain all onsite construction documents, including plans, specifications, shop drawings, as-builts drawings and associated revisions
  • Fill out and maintain reports as directed
  • Check and process as-builts submitted by the sub-contractor


Construction Operations

  • Install proper site signage and postings
  • Identify items required to “make safe” on the job site.
  • Participate in site inspections to ensure Vanderlande’s expectations for quality and workmanship are met
  • Assist with all proactive quality plans, inspections, benchmarking and reporting of quality issues
  • Take responsibility for and manage specific construction tasks assigned to them
  • Basic material take offs, place supplier orders and receive delivery of materials
  • Read and interpret basic coordination drawings and specifications
  • Assist the Site Management team with safety compliance
  • Assist the installations teams with the development of processes
  • Site logistical support


Subcontractor Relations

  • Set up and run a subcontractor foremen’s meeting when directed by the Site Manager
  • Assist with influencing and developing better ways of working with the subcontractors



Financial / Risk Management

  • Understand cost implications and consequences associated with specific installation tasks at various stages of a project
  • With the site manager review progress payments and understand PSA/PSA other contractual documents


Project Planning

  • Work with the planning teams to update project schedules
  • Make periodic updates to the project schedule as directed
  • Assist in the inspection process and execute the inspections within your project’s jurisdiction


Project Safety

  • Assist in the implementation of Vanderlande’s corporate safety program and apply it on the jobsite
  • Conduct weekly safety meetings and toolbox talks when directed
  • Complete all required safety reports when directed
  • Assist with implementing Vanderlande’s safety culture


Corporate Culture

  • Maintain a neat appearance in accordance with corporate policies at all times while representing Vanderlande
  • Maintain the respect of their peers in all business dealings
  • Participate actively in corporate functions


Preferred Education and Experience:

  • Four-year degree from an accredited university within the construction, engineering or business concentration preferred
  • Previous experience on commercial job sites
  • Passion for construction and our industry; ability to recognize and seek quality
  • Ability to learn sector / project-specific software systems including but not limited to: Microsoft Office Suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), Adobe, JD Edwards, AutoCAD, Revit, Navis


Knowledge-Skills-Abilities (Competencies):

  • Excellent/professional communication skills (verbal and written)
  • Ability to multi-task and work as a team player
  • Knowledge of Microsoft Office
  • Demonstrate a positive attitude and passion for engineering, installation, construction and our industry
  • Organize and manage tasks and priorities
  • Demonstrate integrity consistently with the Vanderlande’s core values
  • Seek continuous improvement of knowledge and abilities, internal focus on self-improvement
  • Adapt and exercise flexibility with the ever-changing world of technology, design, means and methods
  • Collaborate with people of various backgrounds and styles
  • Create and maintain relationships with colleagues, clients, subcontractors, and vendors
  • Exhibit respectfulness by being punctual, engaged / focused, and respectful of others


Position Type/Expected Hours of Work:

This is a full-time position,



This position may require travel to/from the project site location.


Supervisory Responsibility:

This position has no supervisory responsibilities.


Work Environment and Physical Demands:

The work environment/physical requirements described here are representative of those an employee may encounter while performing the essential functions of this job.


Lifts 10 pounds frequently, and up To 25 pounds occasionally.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift and/or move items over 10 pounds.)


Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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