Vanderlande North America

  • Project Coordinator

    Job ID
    2018-3423
    Category
    Site Management
  • Overview

    The Project Coordinator serves as the focal point for processing, tracking and distributing project deliverables; creating reports on project status; verifying the project insurance, bonds, lien releases, and other contractual obligations are fulfilled; and providing support to the Project Manager as needed. Supports the entire Project Team as a force multiplier to ensure excellent communication is maintained between all internal departments as well as with the customer. Project environment is multi-million dollar material handling projects throughout North America.

    Responsibilities

    • Works with Project Team to identify and produce project specific technical and commercial documentation and templates as outlined in the project plans.
    • Maintains project action item and open item lists. Tracks open items for completion.
    • Coordinates weekly project team meeting, keeping and distributing minutes.
    • Coordinates with all departments to assist the Project Manager with project execution.
    • Coordinates with the project team members to ensure that the contents of submittals meet contractual requirements.
    • Responsible for maintaining all project log files to ensure accuracy of the document status. Typical project logs files are Submittals, RFIs, Change Orders, Site directives, Risk and Opportunity registers, Document Lists and Logs.
    • Responsible for monitoring all parties for compliance to project documentation processing including filing, tracking, and distributing.
    • Produces and updates weekly and monthly project reports, both internal and external.
    • Secondary point of contact for all departments in the absence of the Project Manager.
    • Direct line of communication between all departments supporting project execution.
    • Works with Project Scheduler to gather schedule updates from the project team on a weekly basis. Verifies compliance with schedule milestones and due dates, sending reminders and communicating any potential delays ahead of time.
    • Other support as required including, but not limited to:
    • Site Badging Administration and Returns
    • Payment Application status verification
    • Site logistical support
    • Purchase Order Request support
    • Other forms and processes
    • Implementation and training of new processes and best practices for operations department.
    • Supervision of project administrators as required.

    Qualifications

     

    Basic Qualifications:

    • Experience in project coordination and administration, or four-year college degree in related field.
    • Demonstrable organizational and communication skills.

     

    Preferred Qualifications:

    • Four years’ experience in Construction or Project Coordination position.
    • Four-year college degree in construction management or engineering.
    • Experience working for an international organization.

     

    Knowledge-Skills-Abilities:

    • Basic understanding of project procurement, scheduling, and documentation requirements.
    • Basic to Intermediate skills with MS Word, Excel, and PowerPoint.
    • Ability to work well with diverse team of internal disciplines.

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